Disclaimer: This website is a demonstration project created for educational and showcase purposes only. Helios Discovery Journal is not a real scientific publication. All content, including articles, research data, and contact information, is fictional and created solely for illustrative purposes.

Privacy Policy

Last Updated: October 31, 2024

1. Introduction

Helios Discovery Journal ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website heliosjournal.space and use our services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Submit inquiries through our contact forms
  • Subscribe to our newsletter or updates
  • Submit articles or research for publication
  • Engage with our social media channels
  • Participate in surveys or provide feedback

This information may include: name, email address, phone number, institutional affiliation, research interests, and any other information you choose to provide.

2.2 Automatic Information Collection

When you visit our website, we may automatically collect certain information about your device and browsing actions, including:

  • IP address and geographic location
  • Browser type and version
  • Operating system
  • Referring website URLs
  • Pages viewed and time spent on pages
  • Access times and dates

3. Use of Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand user behavior. Cookies are small data files stored on your device. You can control cookie settings through your browser preferences. Types of cookies we use include:

  • Essential Cookies: Necessary for website functionality
  • Analytics Cookies: Help us understand how visitors interact with our site
  • Preference Cookies: Remember your settings and preferences

4. How We Use Your Information

We use collected information for the following purposes:

  • Respond to your inquiries and provide customer support
  • Process article submissions and manage editorial workflows
  • Send newsletters, updates, and promotional materials (with your consent)
  • Improve website functionality and user experience
  • Analyze site usage patterns and demographics
  • Detect, prevent, and address technical issues and security threats
  • Comply with legal obligations and protect our rights

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information in the following circumstances:

  • Service Providers: With trusted third-party vendors who assist in operating our website, conducting business, or servicing you (subject to confidentiality agreements)
  • Legal Requirements: When required by law, court order, or governmental authority
  • Protection of Rights: To enforce our terms, protect our rights and property, or ensure user safety
  • Business Transfers: In connection with merger, acquisition, or sale of assets

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure. We cannot guarantee absolute security of your data.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When information is no longer needed, we will securely delete or anonymize it.

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request copies of your personal data
  • Correction: Request correction of inaccurate or incomplete data
  • Deletion: Request deletion of your personal data
  • Objection: Object to processing of your personal data
  • Portability: Request transfer of your data to another organization
  • Withdraw Consent: Withdraw previously given consent at any time

To exercise these rights, please contact us at privacy@heliosjournal.space

9. Third-Party Links

Our website may contain links to third-party websites, plug-ins, and applications. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those of your country. We take appropriate measures to ensure your information receives an adequate level of protection in accordance with applicable law.

11. Children's Privacy

Our website is not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately so we can delete such information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on this page with a revised "Last Updated" date. Your continued use of our website after such changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Helios Discovery Journal
Oude Sterrenwacht 7
Leiden, 2312 BS
The Netherlands

Email: privacy@heliosjournal.space
Phone: +31 71 890 4728

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